Simple by default
Mobile-first, three-tap actions, no setup overhead. An SME team is productive on day one, without an admin or a rollout project.
Private early access
Your project brain, in your cloud.
Otopic turns your team's actions into data, lets AI make sense of it, and keeps the data yours. Notes, chat, tasks, and decisions — one Topic that remembers.
Join the waitlist to be among the first teams to work with a project brain.
Simple AI-native Sovereign Text-first
The three-way promise
Existing tools force a trade-off between simplicity, AI, and sovereignty. Otopic delivers all three — the combination is the point.
AI-native
AI is how work gets organized, not a chatbot on the side. Every note, decision, and task is a first-class input to the AI.
Sovereign
Deployable into your own AWS organization. Data never leaves your boundary; compliance becomes architectural, not contractual.
The core unit
Meet the Topic
A Topic is a durable container for one piece of work. It holds the note, the chat, the tasks, the decisions, and the AI context — together, where they belong. Because the Topic remembers its own history, your team stops reconstructing the story from six apps.
Why the Topic is the unit of work →- Note The durable source of truth for the work.
- Chat Conversation attached to the work, not lost in a messenger.
- Tasks What has to happen, right beside the context.
- Decisions Recorded where they were made, findable forever.
- AI context The memory the AI uses to draft, summarize, and answer.
No one writes a status report again
Every Topic remembers its own context, decisions, and history. The AI uses that memory to do the management work a 5–50 person team can't staff.
How AI-native work is different →- Drafts your status updates from what actually happened
- Surfaces work that has quietly stalled
- Answers "where are we on this?" from the Topic itself
Built against four problems every team knows
- Work is fragmented
- Context evaporates between calendars, chats, docs, and task boards.
- Everything about a piece of work lives in one durable Topic that remembers.
- AI is bolted on
- Most tools added a chatbot; none made AI the way work gets organized.
- The AI reads every note, decision, and task, and handles the management overhead.
- Nobody can staff a PM
- A 5–50 person team has real coordination load but no capacity for status-writing.
- Updates draft themselves; stalls surface themselves; clients self-serve.
- Sovereignty locks you out
- Regulated teams can't use modern tools because the data sits in someone else's cloud.
- Otopic deploys into your own AWS organization. The data never leaves your boundary.
Where Otopic sits
Any single attribute is replicable. The combination — simple, AI-native, and sovereign — is what no tool today delivers.
| Notion | Asana / ClickUp | Jira | Self-hosted | Otopic | |
|---|---|---|---|---|---|
| AI-native | Partial | No | No | No | Yes |
| Simple & mobile-first | Partial | No | No | No | Yes |
| Data sovereignty (BYOC) | No | No | No | Yes (clunky) | Yes |
| Built-in client collab | No | Partial | No | No | Yes |
Your clients stop asking for updates
For agencies, consultancies, studios, and professional services, every engagement is a Topic your client can see. External stakeholders self-serve instead of pinging: the Topic answers "where are we on this?", and the AI keeps it current. Client-side seats are always free.
How client collaboration works →The old way, retired
- Status updates scattered over email and WhatsApp
- Hours a week spent on client communication
- A client who never quite knows where things stand
Replaced by one shared workspace where the work explains itself.
Give your team a project brain
Otopic opens to a small group of early teams first. Tell us about yours and we’ll be in touch.